“OME Digital Awards” Contest Rules
1. ORGANIZER OF THE PROMOTIONAL CONTEST - PURPOSE, DATES AND SCOPE

This promotional contest is organized and supported by EASYFAIRS IBERIA, S.L.U.  (hereinafter, EASYFAIRS), with registered office at Calle Goya 22, 2º Derecha, 28001 Madrid, with Spanish Tax ID (C.I.F) No. B-85454700 and registered with the Companies Register of Madrid on Volume 25.714, Folio 113, Section 8ª, Page M ‐ 463481.

EASYFAIRS is organizing a contest for promotional purposes on a national and international basis (hereinafter, the Contest or the Promotion) to be conducted through the Internet. Participation will be open to the exhibitors and sponsors attending to OMExpo trade show, and non-exhibitors showing an interest in this contest, who must be over 18 (hereinafter, the Participants).

The Contest will begin on May 2017 and will end on September 15th 2017.

Notwithstanding the above, EASYFAIRS reserves the right to change the Contest dates at its own discretion.
2. PROCEDURE FOR PRIZES AND RECOGNITIONS

Participants must register on www.omexpodigitalawards.com website (hereinafter, the Website), and complete the form with the required data, i.e. first and last name, e-mail address, corporate name of the company, telephone number, name and description of project, bank details.

Once registration is completed, an e-mail will be automatically sent to the address provided by the Participant for confirmation of his/her participation in the promotion.

After registration for the contest, the Participant may elect to participate in any of the following categories:
  • Most innovative use of social media channels
  • Most innovative use of content
  • Best mobile app
  • Best digital marketing multiplatform
  • Best innovation project in media
  • Best innovation in payment platform
  • Best e-commerce project
The Participant may register for any number of categories, provided that the applicable fees are paid for each entry.

The Participant may, at his/her own discretion, attach images to his/her project, provided that no logos or other references to the author are shown on any submitted photographs, except where the project is based on self-promotion. Failure to comply with this rule will result in disqualification from the contest.

An entry fee will be paid for each category in the amount of Euro 400.00 plus VAT. Payment of this sum includes: eligibility for the Digital Awardzz prizes, an e-mail campaign whereby all the projects will be sent to all the visitors of the Trade Show, posting of projects on the futurizz website, interview on futurizz newsletter, and coverage on futurizz social media (Twitter, Facebook, Linkedin).

However, participating exhibitors will have a 75% discount on their entry fees; thus, the final fee for exhibitors participating in the contest will be Euro 100.00 + VAT. Payment of this amount will only entitle a participating exhibitor to be eligible for the OME Digital Awards prizes.

The deadline for submission of projects by Participants is 15 September, 2016. Entries not submitted by the above date will be disregarded, as well as any entries which do not supply all the requested data and requirements.

The participants may send by regular mail - from May 2017 to 15 September, 2017 and from 9:00 am to 13:30 pm - any supplementary information required for assessment of their projects by the Panel. The materials must be sent on a PREPAID POSTAGE basis, appropriately packed and protected, with indication of the sender’s details on the parcel. In addition, the Participant must include a copy of the confirmation of entry for the contest.

These additional materials must be sent to the following address: OME Digital Awards, Paseo de la Castellana, 121, escalera izquierda, 5c, 28046 Madrid.

Participants wishing to be returned their physically submitted projects must request so in writing by 15 September, 2016 to the following e-mail address: omexpo@easyfairs.com. Upon receipt of their request by EASYFAIRS, the Participant will be informed of the date and timeframe when his/her project will be delivered to him/her.
3. DETERMINATION OF WINNERS – PRIZES - AWARDS CEREMONY

Upon expiration of the deadline for submission of projects, an OMExpo in-house Panel will meet on 21 September, 2017 to assess all the projects submitted by the Participants based on their quality, originality, degree of innovation and performance, and will select three finalists for each category. One of them will be the winner.

The members of the Panel will give a score for each project based on unbiased criteria; therefore, the members of the Panel may in no event be directly related to submitted projects.

The three finalists will be informed of their condition by personal notice sent to the e-mail address provided by each of them when completing the entry form on the Website.

EASYFAIRS will verify that the authors of the winning and finalist projects have complied with the requirements to participate in the promotion. The organizers will not answer any phone calls nor will reply to any verbal or written enquiries about the Contest.

The prize given to the Winner in each category will include: a commemorative trophy of the contest, posting of his/her project on the OMExpo website and inclusion in the organizers’ press release, an assignment of the right to use the Awards logo, indicating year and award obtained, and a banner for his/her website.

Should any of the Winners may not be reached or contacted within three calendar days from the date of the contest, the prize will be awarded to the runner-up and the Winner will be deemed to have irrevocably waived the prize. In the event that the runner-up cannot be reached within a further period of three calendar days, the prize will be given to the project which was ranked third. If the second runner-up cannot be notified either, the prize will remain unawarded.

The names of the Winners will be announced in the awards ceremony which will be held on October, 2017.

- PRIZE AWARDED AT THE IN-HOUSE PANEL’S DISCRETION.

In addition, a prize will be awarded at the Panel’s discretion. The decision of the Panel will be based on an overall assessment by the Panel of the profiles of each visitor and exhibitor included in futurizz database. The assessment will specifically take into consideration the achievements of any such visitors or exhibitors during the present year.

Thus, a prize will be given in each of the following categories:

  • Award to the Most Digital CEO.
  • Award to the Most Digital Company.
  • Award to the Most Innovative Start-up.

The Participants will not be required to make an entry for these prizes, since the visitors’ and exhibitors’ data will be retrieved by the Panel from the OMEXpo’s database.

The visitors or exhibitors becoming Winners in each of the above categories will be informed of their condition on 26 September, 2017 either by notice to their e-mail addresses or through a telephone call.

Should any of the Winners may not be reached or contacted within three calendar days from the date of the contest, the prize will be awarded to the runner-up and the Winner will be deemed to have irrevocably waived the prize. In the event that the runner-up cannot be reached within a further period of three calendar days, the prize will be given to the project which was ranked third. If the second runner-up cannot be notified either, the prize will remain unawarded.

The Winners in these categories will be awarded the same prize given to Participants winning in the categories described in Clause 2 hereof.

EASYFAIRS reserves the right to exclude from the contest any entries which, in its opinion, might be fraudulent or suspicious.

4. RESTRICTIONS TO ENTRY.

Participation in the contest is prohibited to the following individuals and their respective spouses, parents, daughters/ sons and grandchildren: (i) self-employed workers engaged by any company or incorporated body associated to EASYFAIRS; (ii) any individual having an interest, either directly or indirectly, in the share capital of EASYFAIRS, (iii) any individual who has participated, either directly or indirectly, in the organization of this Contest or involved, either directly or indirectly, in its preparation or development (agencies, suppliers, etc.).

If there is evidence that a Winner does not comply with the requirements set forth in these Rules, or the details provided by him/her when registrating are not valid, or any evidence requested from him/her is not provided by him/her, his/her entry will be deemed null and void and he/she will be automatically excluded from the Promotion and will forfeit any entitlement to the prizes awarded in this Contest.

The prizes awarded hereunder are not transferrable, are not subject to changes, alterations or set-offs upon request by the participants, and may not be replaced by any other product nor be cashed.

EASYFAIRS reserves the right, based on reasonable and lawful grounds and prior notice as required by law, to change, suspend or extend this promotion in any manner whatsoever.

Any claim resulting from this promotion must be made within FIFTEEN (15) days from the date when the prize was awarded. EASYFAIRS reserves, if required, the right to substitute the prizes with other prizes of a similar nature.
5. INDEMNITY

EASYFAIRS shall not be responsible for the use made by the Winners of the prizes given hereunder, and shall not be held liable for any damages or losses whatsoever which may be suffered by the Participants, the Winners or third parties.

Any taxes resulting from the acceptance of a prize shall be borne by the Winner, as well as any other expenses arising from the promotion which are not expressly assumed by EASYFAIRS under these Rules.

In no event shall EASYFAIRS be responsible for the services rendered by any other company with which EASYFAIRS may co-operate for the provision of services to the Winners as a result of the prizes delivered hereunder, nor for the results of a negligent conduct by the recipient of such services.

EASYFAIRS assumes no responsibility for any Force Majeure or fortuitous events which might prevent the conduct of the contest or the full or partial enjoyment of the prizes. In the event that this Promotion cannot be carried out, either as a result of fraud being identified therein, or technical errors, or any other reasons not under the control of EASYFAIRS which prevent the Promotion to be conducted normally, EASYFAIRS reserves the right to cancel, amend or suspend it, including the Registration website.
6. ASSIGNMENT OF CONTENT

Any Participant who takes part in this Contest undertakes to give to EASYFAIRS a Publishing licence whereby EASYFAIRS will be authorized to publish the Participant’s projects and any contents – either images or videos – incorporated in it (hereinafter, the Contents) at no charge whatsoever, on a worldwide basis, with nor restriction or limitation whatsoever.

Therefore, by accepting these Rules the Participants expressly agree to provide to EASYFAIRS with a licence on the Contents of the Project, which shall include:

  • A right to reproduce and distribute the projects and their Contents on any audiovisual media whatsoever, hard copy, film, optic disk, etc., including for advertising purposes, and any other manner of graphic arts, by applying any technical processes or treatment modes (analogical, digital...) intended for the terminals of final users such as, inter alia, computers, mobile phones, digital tablets, etc., in any formats whatsoever; and in particular, the right to house, archive and host the “Participant’s contents” in the servers used by EASYFAIRS, as well as hard discs, RAM units, caches or any other formats.
  • The right to publicly disclose the projects and their Contents through their communication to the public via any dissemination modes and communication networks, specifically the Internet, Social Media and EASYFAIRS Websites.
  • The right to adapt the projects and the Contents sent by the Participants on all types of formats and presentations, including by the addition of any kinds of legends, copy or comments. This right includes the ability to touch up or edit the images sent by the Participants, specifically for printing purposes, or for any reasons related to their format, clarity and/or colour required for the uses described above.

Likewise, the Participant accepts that EASYFAIRS may use the projects and their Contents by quoting them and by associating them to their pseudonym or name in a Facebook account or other social media, or in its promotional, marketing and advertising activities.

This licence shall be valid in any other language, on a worldwide basis and in accordance with the European and Spanish laws and regulations.

The Participant expressly represents that any projects and Contents sent to EASYFAIRS are owned by him/her, or else the Participant has been authorized by the lawful owners or licensees of the contents, and no intellectual property rights of third-parties are infringed thereby, including the rights of EASYFAIRS partners, the rights of personality and honour of third-parties, or any other property rights of third- parties.

The Participant acknowledges to be aware that EASYFAIRS shall not be held liable for the business use or dissemination of the projects sent by the Participants on any media whatsoever.

Therefore, the Participants in this contest waive any claim to EASYFAIRS or any other company which might replace EASYFAIRS in the future.

7. PERSONAL DATA PROTECTION

EASYFAIRS is committed to the protection of your privacy and your personal data. Therefore, your personal data will be kept safely and be handled with the utmost care.

In accordance with the provisions of Spanish Organic Act 15/1999, of 11 December, on Personal Data Protection (hereinafter, the LOPD), and Royal Decree 1720/2007, of 21 December, whereby the Regulations enforcing the LOPD were passed (hereinafter, the RLOPD), each Participant, by accepting these Rules, consents that his/her personal data provided by him/her to participate in this contest be included in a file controlled by EASYFAIRS. Such data shall be used to process his/her participation in the contest and for notice purposes should he/she become the Winner.

Also, please be advised that the Participants’ contact details – name, last name, e-mail address – will be used for the delivery of Newsletters and commercial and promotional communications related to EASYFAIRS services or future contests either by letter, telephone, e-mail, SMS/MMS, or other equivalent electronic means of communication, in accordance with the provisions of the LOPD, Act 34/2002 of 11 July, on Information Society Services and Electronic Commerce, and Act 9/2014, of May 9, on Telecommunications.

The Participants guarantee that their personal data provided by them are true, and shall be responsible to notify to EASYFAIRS of any change in such data. EASYFAIRS reserves the right to exclude from this promotion any Participant where the data provided by him/her prove to be untrue. It is recommended that for the purposes of Data Protection, the utmost care is used by using security tools, and EASYFAIRS shall not be responsible for any unlawful processing, loss, or theft of data.

In accordance to LOPD, the Participant may exercise the right of access, rectification, cancellation and objection to his/her data by sending a request, together with a copy of his/her ID Card, to EASYFAIRS IBERIA S.L.U. - Departamento LOPD – Calle Goya 22, 2o Derecha, 28001 Madrid, or by e-mail to the following address: comunicacion@easyfairs.com .

EASYFAIRS maintains the personal data protection standards as set forth by the LOPD and the RLOPD, and has established the required technical means available to it in order to prevent the loss, misuse, alteration, unauthorized access and theft of the data supplied by the Participants within the scope of the Promotion. However, Participants must be advised that the Internet security measures are not invulnerable. EASYFAIRS undertakes to comply with is duty of secrecy and confidentiality with respect to the personal data contained in the automated file in accordance with the applicable laws and regulations, and to process any such data in a secure manner in any transfers, if any, of data.
8. AMENDMENT

EASYFAIRS reserves the right to amend or extend these Promotion Rules provided that the rights of the Participants in the Promotion are not hindered or damaged by such amendment or extension.
9. APPLICABLE LAW AND JURISDICTION

These Rules shall be construed and governed in accordance with the Spanish laws. Any dispute or controversy which might arise with respect to the validity, construction or enforcement of these Rules shall be submitted to the Courts of the city of Madrid.